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Last
updated 9
October, 2018
Forms and
Constitution
You can download the
following forms in MS Word 2003 format and you can view the club's constitution with Adobe Acrobat.
Annual
Membership Fees:
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Ordinary
Member:
$30 Early
Bird bonus applies until 31st July - see
below |
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Associate
Member:
$15 Early
Bird bonus applies until 31st July - see
below |
Payments
may be made by:
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Cheque or
Money order payable to "Clubman Drivers Club of Australia Inc." |
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Electronic
Funds Transfer (EFT) to our bank. Details are on the
"Membership Renewal Form - EFT" above. |
The Annual Membership Fee is
payable on or before
1st July each year. If you join as a new member in April, May
or June, your membership runs through to the end of June in the
following year.
Ordinary
Membership: To be a
member of CDCA you only need an interest in Clubman style
cars. You do not have to own one. Membership
entitles you to take part in all our activities plus you receive our
club Newsletter approximately every two months, which contains lots of
interesting articles contributed by members and also to gain access to
CAMS licences for speed and events run by CAMS.
Associate
or Additional Family Membership: Since the
club is a CAMS Member
Club, other members of your immediate family may need to be a financial
member of the club in their own right in order to take advantage of
that affiliation and apply for a CAMS License. Additional
family members who live at the same address as a Full Member may pay a
reduced annual fee, payable in July each year and are issued with their
own CDCA Membership card. At least one member of the family
must be a financial current Ordinary Member of the club for others to
take advantage of Associate Member status. Other family
members who do NOT require their own CDCA Membership card or CAMS
Licence do NOT need to apply for Associate Membership and are welcome
to take part in club social activities.
Membership
Application:
You can download and print our Membership Application Form (above) in
Adobe Acrobat format. Send it with your cheque/money order to
the address on the form and you will receive a receipt and membership
card in the mail. We will also send you the latest
Newsletter. [If you don't have Adobe Acrobat, you can
download a free copy from http://www.adobe.com.]
Membership
Renewal:
Existing members can download the Renewal Form (above) and send it with
the Annual Membership Fee to the Treasurer. Please indicate
on the form whether you are renewing Ordinary or
Associate Membership.
Early
Bird renewal: Current
members who renew their membership before the end of July, can take
advantage of the Early Bird bonus - a $10 discount for Ordinary Members
($5 discount for Associate Members).
Membership
Detail Update:
When your contact or car details change, please download and fill in
the Membership Detail Update form and return it to the address on the
form. Alternatively you can email the details to our Treasurer.
All members
are required to abide by the rules,
regulations and bylaws of the club. These are contained in
the Constitution, which is reproduced below.
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Rules
and Constitution of
CLUBMAN
DRIVERS CLUB OF AUSTRALIA Inc
as
amended at its AGM on
19th August 2017
The name of the Club formed under the amended rules shall be the
Clubman Drivers Club of Australia Incorporated
(the Club).
1. OBJECTIVES.
1.1 To promote, foster Clubman Ownership and Motor
Sport generally in all its branches.
1.2 To promote friendship and courtesy on the
road, and in competition between members of the Club.
1.3 To promote and engender social activities.
1.4 To conduct meetings and classes whereby members
may obtain knowledge enabling them to become better
drivers
and to maintain their vehicles in a high standard of efficiency.
2. MEMBERSHIP.
2.1 Ordinary membership shall be open to any
person interested in furtherance of the objectives of the Club.
Nominations for membership
shall be in writing on the membership
application form or as the committee shall
determine. All
members shall be elected by the committee of the Club.
2.2 Life membership may be conferred on members at
the Annual General Meeting (AGM), provided due notice
has been given
in accordance with clause 19.
2.3 Honorary membership may be conferred on non-members
by the Executive Committee for a period not
exceeding three
calendar months.
2.4 Associate membership shall be available to the immediate
family
of a full member at the discretion of the
committee.
3. RESIGNATION.
By giving notice in writing to the Secretary or Treasurer, a member
may at any time resign membership of the Club without refund of their
subscriptions. Should a member have not paid their annual
subscription as at the 30th September in the current year, they shall
be deemed to have resigned at the start of that year.
Any past Member
having
discharged all liabilities to the Club and wishing to re-join
may, upon an available vacancy, be proposed and balloted for in
accordance with the rules. The Committee may, at their discretion,
excuse payment of any entrance fee.
4. ADDRESSES
OF CLUB MEMBERS TO BE REGISTERED.
Every member
shall
communicate his or her address to the Secretary. Such address
shall be inserted in the register of Members and all notices sent
by the following methods
shall
be deemed to have been duly delivered on the day following the day of
posting. It shall be the responsibility of all Members to
notify the Secretary of any change of address.
For
the purpose of this constitution, a notice may be served on or given
to a person:-
(a) by delivering it to the
person personally, or
(b) by sending it by pre-paid post to the address of the person, or
(c) by sending it by facsimile transmission or some other form of
electronic transmission to an address specified by the person for
giving or serving the notice.
The register of members will be maintained under the Presidents
control and must be open for inspection, free of charge, by any
member of the Club at any reasonable hour.
5. PAYMENT OF SUBSCRIPTION.On admission
a new member shall pay the subscription fee, as set by
the committee,within two weeks of acceptance notification.
All annual
subscriptions
shall be payable on the first day of July on
which
day the financial year shall commence. Any member whose
subscription is unpaid on the last day of August shall
cease to be a member and the name of such member shall be erased from
the books of the Club but may be reinstated by the Committee upon
available vacancy and on payment of all arrears. Subscription rates
shall be determined annually at the AGM.
6. MEMBERS
LIABILITIES.
The liability of a member of the Club to contribute towards the
payment of the debts and liabilities of the Club or the costs,
charges and expenses of the winding up of the Club is limited to the
amount, if any, unpaid by the member in respect of membership of the
Club as required by clause 5.
7. DISCIPLINING
OF MEMBERS.
(1)
A complaint may be made to the committee by any person that a member
of the Club:-
(a) has refused or
neglected to comply with a provision or
provisions of this constitution, or
(b) has willfully acted in a manner
prejudicial to the interests of the
Club.
(2) The committee may refuse to deal with a complaint if it
considers the complaint to be trivial or vexatious in nature.
(3) If the committee decides to deal with the complaint, the
committee:-
(a) must cause notice of
the complaint to be served on the member
concerned, and
(b) must give the member at least 14 days from the time the notice
is served within which to make submissions to the committee in
connection with the complaint, and
(c) must take into consideration any submissions made by the
member in connection with the complaint.
(4) The committee may, by resolution,
expel the member from the Club or
suspend the member from membership of the Club
if, after considering the complaint and any submissions made in
connection with the complaint, it is satisfied that the facts
alleged in the complaint have been proved and the expulsion or
suspension is warranted in the circumstances.
(5) If the committee expels or suspends a
member, the secretary must,
within 7 days after the action is taken, cause written notice to be
given to the member of the action taken, of the reasons given by
the committee for having taken that action and of the member's
right of appeal under clause 8
(6) The expulsion or suspension does not take effect:-
(a) until the expiration
of the period within which the member is
entitled to appeal against the resolution concerned, or
(b) if within that period the member
exercises the right of appeal,
unless and until the Club confirms the resolution under clause 8 whichever
is the later.
8. RIGHT
OF APPEAL OF DISCIPLINED MEMBER .
(1) A member may appeal to the Club in a general meeting against a
resolution of the committee under clause 7 within
7 days after
notice of the resolution is served on the member, by lodging with
the secretary a notice to that effect.
(2) The notice may, but need not, be accompanied by a statement of
the grounds on which the member intends to
rely for the purposes
of the appeal.
(3) On receipt of a notice from a member under sub-clause (1), the
secretary must notify the committee which is to
convene a general
meeting of the association to be held within 28 days after the
date on which the secretary received
the notice.
(4) At a general meeting of the association convened under
sub-clause (3):-
(a) no business other than
the question of the appeal is to be
transacted, and
(b) the committee and the member must be given the opportunity to
state their respective cases orally or in writing, or both, and
(c) the members present are to vote by secret ballot on the
question of whether the resolution should be confirmed or revoked.
(5) The appeal is to be determined by a
simple majority of votes cast by
members of the
Club.
9. FORFEITURE
OF RIGHTS.
Any member, in accordance with the rules or otherwise, ceasing to be
a member of the Club, shall forfeit all such rights to, or claim upon
the Club, or its property as he /she otherwise would have by reason
of membership.
10. MANAGEMENT.
The management of the Club shall be vested in the Committee, which
shall consist of the President, Secretary, Editor and CAMS Delegate
of the Club. The President shall be the Chairman of all
meetings except that in his absence the Secretary shall be Chairman.
11. COMMITTEE
MEETINGS.
(1)
The committee must meet at least three times in each period of 12
months at such place and time as the committee may determine.
(2) Additional meetings of the committee may be convened by the
president or by any member the committee.
(3) Oral or written notice of a meeting of the committee must be
given by the secretary to each member of the committee at least
48 hours (or such other period as may be unanimously agreed on by
the members of the committee) before the time appointed for the
holding of the meeting.
(4) Any three members of the committee constitute a quorum for the
transaction of the business of a meeting of the committee.
(5) No business is to be transacted by the committee unless a
quorum is present and if, within half an hour of the time appointed
for the meeting, a quorum is not present, the meeting is to stand
adjourned
(6)
At a meeting of the committee:-
(a) the president or,
in the president's absence, the secretary are
to preside, or
(b) if the president and the secretary are absent or unwilling to
act, such one of the remaining members of the committee as may be
chosen by the members present at the meeting is to preside.
12. OFFICE
BEARERS.
The Office
Bearers shall be
elected at the AGM and shall hold office for a period of twelve
months from the date of election, and they shall consist of the
President, Secretary, Treasurer, Editor and CAMS
delegate and
such other members
as shall be decided upon at the AGM. The whole of the
Committee shall retire at the end of each twelve months and shall be
eligible for re-election.
Any Office Bearer or member of the Committee failing to attend three
consecutive committee meetings without apology or just cause shall
thereby render himself liable to exclusion from that office or
Committee, by the Committee.
13. BY-LAWS.
The Committee is empowered to make, repeal and amend such by-laws as
they may consider necessary for the proper conduct of the Club.
By-laws made as aforesaid shall have effect until otherwise
determined by the Committee or at an AGM or Extraordinary General
Meeting (EGM) of the Club. In particular, but not exclusively,
such by-laws may provide for and regulate -
13.1 The nomination of members who may be elected
to membership and the Committee and method of election of a
committee to manage their affairs.
13.2 The admission of visitors to meetings and
benefits of the Club and fees to be paid by such visitors.
13.3 The provision of fines for the breach of any
by-laws.
13.4 Generally all matters as are commonly the
subject matter of Rules, Regulations or By-laws of a Club.
14. ELECTION
OF COMMITTEE .
The election of members of the Committee shall take place in the
ensuing manner:
14.1 Any two ordinary members of the Club may
nominate a member to serve on the Committee. Nominations
will be received from the members present at the AGM, with
acknowledgement from the candidate agreeing to serve, if elected.
14.2 If two or more candidates obtain an equal
number of votes a further ballot will be held, restricted to such
candidates.
15. DUTIES
OF SECRETARY.
The Secretary shall conduct the correspondence of the Club and
subject to the control of the Committee, shall have the custody of
all documents belonging to the Club. Such records, books and
other documents of the Club must be open for inspection, free of
charge, by a member of the Club at any reasonable hour. The
secretary shall keep full and correct minutes of all proceedings of
the Club and of the Committee.
16. DUTIES
OF TREASURER.
The Treasurer
shall keep
the accounts of the Club and shall make up the annual Statement of
Accounts and Balance Sheet of the Club to the end of June in each
year, which shall be
printed and circulated amongst the members at the AGM.
17. CASUAL
VACANCIES.
Any casual vacancy on the Committee may be filled by the Committee
and any member so chosen shall retire at the following AGM but shall
be eligible to become a candidate for election to the Committee at
such AGM.
18. POWERS
OF THE COMMITTEE.
18.1 The Committee shall have the power to make and
publish any by-laws for the improved management and control of the
Club which shall not be inconsistent with this Constitution, and
shall have the power to invite any other person to attend
Committee Meetings who may be of assistance to them in a professional
and skilled manner for his or her advice and guidance thereon,
provided that such person shall not be entitled to a vote upon the
Committee.
18.2 The Committee in addition to the powers
hereinafter specifically conferred upon them shall have the control
of the finances of the Club, power to engage, control and dismiss
the Club servants and all such administrative powers as may be
necessary to properly carry out the objects of the Club in
accordance with these rules.
19. NOTICE
OF MEETING.
At least 14 days clear notice of intention to convene an EGM or an
AGM shall be given by the Secretary to all members. Any notice
of motion intended to be put to the meeting shall be delivered to
the Secretary not later than 21 days prior to the date fixed for the
meeting, and shall be included with the notice for the Meeting.
20. QUORUM.
At AGM and EGM, a
quorum
shall be 5
(five)
members present, and at a Committee Meeting 3 (three) Committee
Members.
(1) No item of business is to be
transacted at
a general meeting unless a quorum of members entitled under this
constitution to vote is present during the time the meeting is
considering that item.
(2) 3
(three)
members present (being members entitled under this constitution to
vote at a general meeting) constitute a quorum for the transaction
of the business of a general meeting.
(3) If within half an hour after the appointed time for the
commencement of a general meeting a quorum is not present, the
meeting is to be dissolved,
21. ANNUAL
GENERAL MEETING.
The AGM of the
Club shall
be held not later than the last day of August in
each
year when the Annual Report, Balance Sheet and
Treasurer's Report
shall be presented, and elections held for the Committee.
22. EXTRAORDINARY
GENERAL MEETING.
The Committee may call an EGM when any question of urgent importance
shall arise and shall be bound to do so on receiving a requisition
signed by two-thirds of Ordinary Members of the Club for a
specifically stated purpose, or by a member who has been expelled by
the Committee and has duly given notice of his/her desire to appeal
to an EGM.
23. VOTING.
Any decisions of
the
Committee or of the Members at any EGM or AGM save and except as
elsewhere provided otherwise shall be decided by the majority
of full financial members of those and voting. Associate and
Honorary members have no voting rights.
The Chairman has neither a deliberative nor casting vote.
Motions upon which the voting is equally for and against shall be
declared lost.
24. POSTAL OR ELECTRONIC
BALLOTS.
(1) The
association may hold
a postal or electronic ballot (as the committee determines) to
determine any issue or proposal (other than an appeal under clause
8).
(2)
A postal or
electronic ballot is to be conducted in accordance with Schedule 3 of
the Associations Incorporation Regulation.
25. DELEGATION BY COMMITTEE TO SUB-COMMITTEE.
(1)
The committee may, by instrument in writing, delegate to one or more
sub- committees (consisting of such member or members of the Club
as the committee thinks fit) the exercise of such of the
functions of the committee as are specified in the instrument,
other than:-
(a) this power of
delegation, and
(b) a function which is a duty imposed on the committee by the Act
or by any other law.
(2) A function the exercise of which has been delegated to a
sub-committee under this clause may, while the delegation remains
unrevoked, be exercised from time to time by the sub-committee in
accordance with the terms of the delegation.
(3) A delegation under this clause may be made subject to such
conditions or limitations as to the exercise of any function, or
as to time or circumstances, as may be specified in the instrument
of delegation.
(4) Despite any delegation under this clause, the committee may
continue to exercise any function delegated.
(5) Any act or thing done or suffered by a sub-committee acting in
the exercise of a delegation under this clause has the same force
and effect as it would have if it had been done or suffered by the
committee.
(6) The committee may, by instrument in writing, revoke wholly or
in part any delegation under this clause.
(7) A sub-committee may meet and adjourn as it thinks proper.
26. AMENDMENT
OF CONSTITUTION.
The
Constitution may be amended at an EGM or an AGM convened in accord
with clause19,
provided that the amendment is approved by at least two-thirds of the
full financial members present and voting at the meeting, and
provided that this clause shall not empower the Club to amend this
Constitution as far as it refers to the provisions set out in
clauses 28(Funds) and 32(Dissolution). Associate and Honorary members
have no voting rights.
27. INSURANCE.
The
club will maintain insurance for all gazetted Club meetings and for
all equipment owned by the Club.
28. FUNDS.
The funds of the Club are to be derived from entrance fees and
annual subscriptions of members, donations and subject to any
resolution passed by the Club in general meeting, such other sources
as the committee determines.
The funds of the
Club shall
be banked in the name of the Club, as soon as practicable and
without deduction. The Club’s bank account shall be operated
upon by any two of the President, Secretary, Treasurer, Editor,
or CAMS Delegate.
The Club must, as soon as practicable after receiving any money,
issue an appropriate receipt.
The Club is prohibited from making any distribution to
its
members, whether in money, property or otherwise howsoever, of any
asset; provided however, that this shall not prevent payment in good
faith of remuneration to any officers or servants, or reimbursement
of out of pocket expenses incurred in facilitating the objectives of
the Club.
29. ACCOUNTS.
All accounts for payment shall be presented to the Committee for
consideration prior to passing for payments.
30. INSPECTION
OF BOOKS AND ACCOUNTS.
(1)
The following documents must be open to inspection, free of charge,
by a member of the Club at any reasonable hour:-
(a) records, books and
other financial documents of the Club,
(b) this constitution,
(c) minutes of all committee meetings and
general meetings of the Club
(2) A member of the Club may obtain a copy of any of the documents
referred to in sub-clause (1) on payment of a fee of not more than
$1 for each page copied.
31. FINANCIAL
YEAR.
The financial year of the Club shall conclude on the
last day of
June in each year.
32. DISSOLUTION.
The Club shall be dissolved in the event of the Membership being
less than 5 persons or upon the vote of a majority of the Members
present at an EGM convened to consider such question. Upon
dissolution, assets and funds on hand may, after payment of all
expenses and liabilities, be handed over to such other Club or
similar Association having objects such as are stated in clause 1 of
this Constitution or such registered charity as a majority of the
Members present at a General Meeting may decide.
33. CLUB
PROPERTY.
No Member shall take away or permit to be taken away from the Club
under any pretext whatever, or shall injure or destroy any newspaper,
pamphlet, book or other article the property of the Club unless
instructed by the Committee to do so.
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